Sustainably Run

Terms of Service



Terms of Service

Last Modified: March 26th 2021

Welcome to Sustainably Run, we hope you have a wonderful experience using our products and services. Below you will find the legal stuff, that protects you and us, and ensures we are not only a company that is doing good, we are doing it in the right way too. Please take the time to read these to understand more about how we work and your rights. Take a deep breath:

These terms contain binding arbitration, jury trial waiver, and class action waiver provisions governing disputes arising from your use of the service (defined in section 2). These provisions affect your legal rights.

 

1. Acceptance of Terms.

1.1 Sustainably Run (“Sustainably Run” “SR” “us,” “we” or “our”) provides a web-based Service (as defined in Section 2) to users who have Sustainably Run accounts (“Customers”) and to users who do not have Sustainably Run accounts (“Viewers”) through its web site located at https://www.sustainably.run (the “Site”), subject to these Terms. Customers and Viewers may be referred to in these Terms as “you,” “your,” or “user,” as applicable. By accessing or using the Service, you accept these Terms, acknowledge that you have read and understand these Terms, and agree to be bound by these Terms. If you are entering into these Terms on behalf of a business, company, or other legal entity, you represent that you have the authority to bind such business or entity to these Terms, in which case the terms “you,” “your,” or “user” refer to such business or entity. If you do not have such authority, or if you do not agree with these Terms, you must not accept these Terms and may not use the Service.

1.2 Sustainably Run may change these Terms from time to time. You can review the most current version of these Terms at any time at https://sustainably.run/terms. The revised provisions will become effective once posted or on any effective date indicated in the posting, and you accept the revised provisions by accessing or using the Service after that date.

1.3 In order to use the Service, Customers must first register with us through our on-line registration process. As part of the registration process you will identify an administrative user name and password or otherwise authenticate yourself by following the authentication protocols provided by your organization for your account (“Account”).

1.4 As a Customer, you may invite additional users as allowed by your Service plan. In order to access and use the Service, each additional user must register with the Service as allowed by your Service plan.

 

2. Description of Service.

The “Service” includes: (a) the Site; (b) our plugin/add-in/add-on (c) the Site’s communication and information sharing services and related technologies, including the Site’s interactive features and features for communication with others; (d) other services we make available to you; and (e) all software (including the Software, as defined in Section 2), information, data, reports, files, logos, folders, text, images, sounds, videos, and other content and materials made available through any of

the foregoing (collectively referred to as the “Content”). Any new features added to or augmenting the Service are also subject to these Terms.

 

3. General Conditions; Access; and Use of the Service.

3.1 You may access and use the Service only for lawful purposes. You will not (a) sublicense, resell, rent, lease, transfer, assign, time share, or otherwise commercially exploit or make the Service available to any third party; (b) use the Service in any unlawful manner (including in violation of any data, privacy or export control laws) or in any manner that interferes with or disrupts the integrity or performance of the Service or its components; or (c) modify, adapt or hack the Service to, or otherwise attempt to, gain unauthorized access to the Service or its related systems or networks. You will comply with any codes of conduct, policies, or other notices Sustainably Run provides you or publishes in connection with the Service, and you will promptly notify Sustainably Run if you learn of a security breach related to the Service.

3.2 Any software that may be made available by Sustainably Run in connection with the Service (“Software”) contains proprietary and confidential information that is protected by applicable intellectual property and other laws. Sustainably Run grants you a non-transferable, non-sublicensable, non-exclusive and revocable right and license to use the object code of any Software solely in connection with the Service, provided that you will not (and will not allow any third party to) copy, modify, create a derivative work of, reverse engineer, reverse assemble or otherwise attempt to discover any source code or sell, assign, sublicense or otherwise transfer any right in any Software. You agree not to access the Service by any means other than through the interface that is provided by Sustainably Run for accessing the Service, unless otherwise specifically authorized by us in a separate written agreement signed by a Sustainably Run authorized signatory. Any rights not expressly granted in these Terms are reserved and no license or right to use any trademark of Sustainably Run or any third party is granted to you in connection with the Service.

3.3 For every email sent outside of your organization via the Service, you acknowledge and agree that Sustainably Run will have the right to automatically add identifying information in accordance with our standard policies then in effect. You consent to sharing such information and any promotional or advertising materials that may be included.

3.4 All right, title, and interest in and to the Service, and its components, will remain with and belong exclusively to Sustainably Run. Other than Your Showcase page, all of the content on the Service, the trademarks, service marks, and logos contained on the Service (collectively, “Materials”), are owned by or licensed to us and are subject to copyright and other intellectual property rights under United Kingdom and foreign laws and international conventions. We, or our licensees, reserve all rights not expressly granted in these Terms to the Site, Service, and the Materials. You agree that you will not circumvent, disable or otherwise interfere with security related features of the Service or features that: (a) prevent or restrict use or copying of any Materials; or (b) enforce limitations on use of Materials. These Terms do not grant you any right, title, or interest in the Service or the Materials. The Software and other technology we use to provide the Service are protected by the laws of both the United Kingdom and foreign countries.

3.5 Please be aware that we may use any feedback you send to us in any form or any manner without any obligation to you, including any comments or suggestions about our product, offerings, Service or Site that you upload in our forums. By submitting a comment or feedback to us, you assign to us all of your right, title and interest in and to all such comments and feedback. In the event that such assignment is not valid, you agree and grant to Sustainably Run a royalty-free,

worldwide, perpetual license to use or incorporate into the Service any suggestions, enhancement requests, recommendations or other information provided by you relating to the Service.

3.6 Customers are responsible for maintaining the confidentiality of the authentication methods they use to access the Service, including their user name, password, and other authenticating information (collectively “Authentication Credentials”). You may not share your Authentication Credentials or, without our permission, give others access to your Account or transfer your Account to anyone else. You are responsible for any activity using your Account, whether or not you authorized that activity. You should immediately notify Sustainably Run in writing of any unauthorized use of your Account by sending an email to partners@Sustainably.run Sustainably Run reserves the right to access your Account as necessary in order to provide the Service. Further, you agree that we may, but are not required to: (a) monitor the Service, the Content, or Your Showcase page for violations of these Terms and for compliance with our policies; (b) refuse, restrict access to or the availability of, or remove or disable any Content, without prior notice to you, at any time for any reason (including upon receipt of claims or allegations from third parties or authorities relating to such Content), or for no reason at all; (c) report to law enforcement authorities and/or take legal action against anyone who violates these Terms; or (d) manage the Service in a manner designed to protect our and third parties’ rights and property or to facilitate the proper functioning of the Service.

3.7 You will obtain and maintain any equipment or ancillary services needed to connect to, access, or otherwise use the Service, including modems, hardware, server, software, operating system, networking, web servers, EPOS systems, email providers (collectively, “Equipment”). You will be responsible for ensuring that the Equipment is compatible with the Service (and, to the extent applicable, the Software) and complies with Sustainably Run policies. You will also be responsible for securing the Equipment, your Account, passwords and files, and for all uses of your Account or the Equipment with or without your knowledge or consent.

3.8 Sustainably Run failure to exercise or enforce any right or provision of these Terms is not a waiver of that right or provision. You acknowledge that these Terms are a contract between you and Sustainably Run, even though this contract is electronic and is not physically signed by you and Sustainably Run, and it governs your use of the Service.

3.9 Sustainably Run reserves the right to use your company name and logo for marketing or promotional purposes on Sustainably Run website and in other communication with existing or potential Sustainably Run customers.

3.10 Sustainably Run may (but has no obligation to) provide technical support services, through email, the Service itself, or phone in accordance with our standard practice.

 

4. Pricing and Payment.

4.1 To the extent that any Service or any portion of a Service is made available for any fee, you will be required to select a payment plan and provide Sustainably Run information regarding your credit card, debit card, bank account or other payment method. You represent and warrant to Sustainably Run that such information is true and that you are authorized to use the payment method. You will promptly update your Account with any changes (for example, a change in your billing address or credit card expiration date) that may occur. You agree to pay Sustainably Run the amount that is specified in the payment plan in accordance with the terms of such plan and these Terms. You now authorize Sustainably Run to charge, debit or bill your payment method on a periodic basis in accordance with the terms of such payment plan until you terminate your Account and you fulfill all

payment obligations you owe us, and you further agree to pay any fees and charges incurred. If your payment method is denied or charged back to Sustainably Run or our third party payment processor, Sustainably Run may resubmit the payment and immediately suspend or terminate your access to the Service until payment is made. If you dispute any fees or charges you must tell us within 15 days after the date that we charge you. Sustainably Run may choose to bill through an invoice, in which case full payment is due when indicated on the invoice or as otherwise specified on the Order Form.

 

5. Subscription Services.

5.1 Sustainably Run services are offered with an opt out at any time policy which can be accessed via your dashboard through your account. You are responsible for managing your account and your inclusion or opt out of our services. Unless you have taken an action to opt out of our services you are opted in and we will take payments and process transactions as per these terms of service.

 

6 Taxes. You are responsible for paying all applicable sales, use, value added, excise, withholding, or any other applicable taxes that may be imposed, based on your use of or access to the Service under these Terms (“Taxes”). You will pay, indemnify and hold Sustainably Run harmless from any Taxes and any costs associated with their collection or withholding, including penalties and interest. If you are exempt from Taxes, you must provide Sustainably Run with a valid tax exemption certificate authorized by the appropriate taxing authority. If Sustainably Run has the legal obligation to pay or collect Taxes for which you are responsible under this Section 7, you agree that the appropriate amount will be invoiced to and paid by you.

 

7. Representations and Warranties.

7.1 You represent and warrant to Sustainably Run that: (a) you have full power and authority to enter into these Terms, including, if you are using the Service on behalf of a business or entity, the authority to bind that business or entity to these Terms; (b) you are 18 years of age or older, have the power to form a contract with Sustainably Run and are not barred under any applicable laws from doing so; (c) the information you submit is truthful, accurate and complete; (d) you will update your contact information if it changes, including, if you are using the Service on behalf of a business or entity, the contact information of that business or entity; (e) if you are using the Service on behalf of a business or entity, you agree to ensure that your business’ or entity’s users comply with these Terms and that your business or entity will be responsible for violations of these Terms by your users; (f) your use of the Service does not violate any applicable law or regulation; (g) you and your business or entity are solely responsible for your conduct; (h) you agree that we cannot be liable for any dispute that arises between you and any other user and that you and your business or entity will indemnify us from any action which may arise from your conduct; (i) the Service and related Software are proprietary to Sustainably Run and/or its suppliers or licensors and are protected by copyrights, trademarks, service marks, patents and/or other proprietary rights and laws; and (k) unless otherwise expressly permitted in a prior writing signed by us, you will not assign, transfer, distribute, resell, lease or otherwise provide access to any third party to the Service.

 

8. Termination.

8.1 Termination – Viewers. A Viewer may terminate its use of the Service at any time by ceasing further use of the Service. Sustainably Run may, in its sole discretion, terminate your use of the Service and deny you access to the Service for any reason, including for violating these Terms, or for no reason at all.

8.2 Termination – Customers.

8.2.1 General. You may terminate your Account at any time by sending a cancellation request to partners@sustainably.run or by following the cancellation procedures within your user dashboard. Termination of your Account will take effect after Sustainably Run processes the cancellation. Sustainably Run may, in its sole discretion, immediately terminate your Account and use of the Service if: (i) you fail to make timely payments of fees; (ii) you file for bankruptcy, are involved in any bankruptcy proceeding or are otherwise insolvent; (iii) you are not in compliance with applicable laws, including applicable export laws and regulations or applicable privacy or data protection laws; (iv) you breach any provision of these Terms; or (v) you are found to have falsified any information you provided us, including payment method information, (each an “Event of Termination”). For any Event of Termination or suspension of Service, no refund will be due of any prepaid fees and you remain responsible for fees for the then-current term in effect to the date of termination.

8.2.2 Notwithstanding an Event of Termination, Sustainably Run may terminate your Account and these Terms at any time by providing 10 days’ prior notice to the email address we have on file for your Account. Sustainably Run reserves the right to modify, discontinue or suspend, temporarily or permanently, the Service (or any part thereof) without prior notice to you.

If Sustainably Run terminates your Account without cause and you are a user of Subscription Services, we will refund the pro-rated, unearned portion of any amount that you have prepaid to Sustainably Run for such Services if required by applicable law.

 

9. Disclaimer of Warranties

The Service may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Sustainably Run or by third-party providers, or because of other causes beyond our reasonable control.

9.1 You agree that your use of the service is at your own risk. The service, including the site and content, and all server and network components are provided on an “as is” and “as available” basis without any warranties of any kind, and sustainably run expressly disclaims any and all warranties, whether express or implied, including the implied warranties of merchantability, title, fitness for a particular purpose, and non-infringement. To the fullest extent permitted by law, we and each of our licensors, suppliers, officers, directors, investors, employees, agents, service providers and other contractors disclaim all warranties, express or implied, in connection with the service and your use of the service. You acknowledge that Sustainably Run does not warrant that the service will be uninterrupted, timely, secure, error-free or virus-free, nor does it make any warranty as to the results that may be obtained from use of the service, and no information, advice or services obtained by you from Sustainably Run or through the service will create any warranty not expressly stated in these terms.

9.2 We make no warranties or representations about the accuracy, reliability, timeliness or completeness of the materials or content; or the content of any site or any other items or materials on the service or linked to or by the service. we assume no liability or responsibility for any (a) errors, mistakes or inaccuracies of content, contributions, or materials; (b) personal injury or property damage, of any nature whatsoever, resulting from your access to and use of the service; (c) any illegal or unauthorized access to or use of the site, service or secure servers and all personal information stored there; (d) any interruption or cessation of transmission to or from the service; (e) any bugs, viruses, trojan horses, or the like, which may be transmitted to or through the service by any third party; (f) any errors or omissions in any contributions, content and materials; or (g) any loss

or damage of any kind incurred as a result of the use of any content, contributions, or materials uploaded, transmitted, or otherwise made available via the service.

 

10. Limitation of liability.

10.1 Under no circumstances and under no legal theory (whether in contract, tort, or otherwise) will sustainably run be liable to you or to any third party for (a) any indirect, incidental, special, exemplary, consequential or punitive damages, including loss of use, lost profits, lost sales or business, lost data, whether or not Sustainably Run has been warned of the possibility of such damages .The provisions of this section allocate the risks under these terms between the parties, and the parties have relied on these limitations in determining whether to enter into these terms.

10.2 Indemnification. You will indemnify and hold Sustainably Run harmless from and against any loss, liability, damage, penalty, fine, cost, fee, expense, claim, action or demand, including reasonable legal and accounting fees, arising or resulting from: (a) your breach of these Terms, including any breach of your representations and warranties set forth above; (b) Your showcase page; or (c) your other access, contribution to, use or misuse of Sustainably Run Services, including, without limitation the Materials. You agree to cooperate with any reasonable requests to assist Sustainably Run’s defence of such claim, suit or demand.

 

11 Assignment. You may not assign these Terms without the prior written consent of Sustainably Run, but Sustainably Run may assign or transfer these Terms, in whole or in part, without restriction.

 

12 Notices.

12.1 Any notice or communication required or permitted to be given under these Terms must be in writing, signed or authorized by the party giving notice, and may be: (a) delivered by hand, deposited with an overnight courier; (b) sent to you by email or facsimile; or (c) mailed by registered or certified mail, return receipt requested, postage prepaid, to the following:

(i) In your case, to the email address, mail address or facsimile contact information set forth within your Account or we have on file;

(ii) In the case of Sustainably Run, to: Sustainably Run, Hollinwood Business Centre, Albert Street, Oldham, OL8 3QL, United Kingdom

with an electronic copy to partners@sustainably.run

12.2 All notices under these Terms will be deemed to have been given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by facsimile or email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested.

 

13 Force Majeure.

Sustainably Run will not be liable or responsible for failure to perform any obligation under these Terms caused by an event beyond Sustainably Run’s control, including acts of God, natural disasters, war, civil disturbance, action by governmental entity, strike, crime, and cyber-attack.

 

14 Mandatory Arbitration, Jury Trial Waiver, and Class Action Waiver.

14.1 This Section 18 is intended to be interpreted broadly and governs any and all disputes between us, including claims arising out of or relating to any aspect of the relationship between us, whether based in contract, tort, statute, fraud, misrepresentation, or any other legal theory; claims that arose

before these Terms; and claims that may arise after the termination of these Terms. The only disputes excluded from this broad prohibition are the litigation of certain intellectual property as provided below.

14.2 Initial Dispute Resolution. Most disputes can be resolved without resort to arbitration. If you have any dispute with us, you agree that before taking any formal action you will contact us at partners@sustainably.run and provide a brief, written description of the dispute and your contact information (including your user name, if your dispute relates to an Account). Except for intellectual property, you and Sustainably Run agree to use reasonable efforts to settle any dispute, claim, question, or disagreement directly through consultation with Sustainably Run, and good faith negotiations will be a condition to either party initiating a lawsuit or arbitration.

14.3 Binding Arbitration. If the parties do not reach an agreed-upon solution within a period of 30 days from the time informal dispute resolution is initiated under Section 18.2, then either party may initiate binding arbitration as the sole means to resolve claims (except as provided below) subject to these Terms. Specifically, all claims arising out of or relating to these Terms, the parties’ relationship with each other, and/or your use of Sustainably Run Services will be finally settled by binding arbitration.

14.4 Arbitrator’s Powers. The arbitrator, and not any local court or agency, will have exclusive authority to resolve all disputes arising out of or relating to the interpretation, applicability, enforceability, or formation of these Terms, including any claim that all or any part of these Terms is void or voidable, whether a claim is subject to arbitration or the question of waiver by litigation conduct. The arbitrator will be empowered to grant whatever relief would be available in a court under law or in equity. The arbitrator’s award will be written and will be binding on the parties and may be entered as a judgment in any court of competent jurisdiction.

14.5 No Jury Trial. The parties understand that, absent this mandatory arbitration section, they would have the right to sue in court and have a jury trial. They further understand that, in some instances, the costs of arbitration could exceed the costs of litigation and the right to discovery may be more limited in arbitration than in court.

14.6 Venue. Arbitration will be initiated and take place in the United Kingdom, and you and Sustainably Run agree to submit to the personal jurisdiction of any court in the United Kingdom.

14.7 Class Action Waiver. The parties further agree that the arbitration will be conducted in the party’s respective individual capacities only and not as a class action or other representative action, and the parties expressly waive their right to file a class action or seek relief on a class basis. YOU AND SUSTAINABLY RUN AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING. If any court or arbitrator determines that the class action waiver set forth in this paragraph is void or unenforceable for any reason or that an arbitration can proceed on a class basis, then the arbitration provisions set forth above will be deemed null and void in their entirety and the parties will be deemed to have not agreed to arbitrate disputes.

14.8 Exception: Litigation of Intellectual Property. Notwithstanding the parties’ decision to resolve all disputes through arbitration, either party may bring enforcement actions, validity determinations, or claims arising from or relating to theft, piracy, or unauthorized use of intellectual property in any court with jurisdiction or in the UK Patent and Trademark Office to protect its intellectual property rights (“intellectual property rights” means patents, copyrights, moral rights, trademarks, and trade secrets, but not privacy or publicity rights).

 

15 Miscellaneous.

15.1 If any provision of these Terms is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that these Terms will otherwise remain in full force and effect and enforceable; and an enforceable term will be substituted reflecting our intent as closely as possible.

15.2 No agency, partnership, joint venture, or employment is created as a result of these Terms and you do not have any authority of any kind to bind Sustainably Run in any respect whatsoever; instead, our relationship is that of independent contractors.

15.3 In any action or proceeding to enforce rights under these Terms, the prevailing party will be entitled to recover costs and attorneys’ fees.

15.4 These Terms create no third party beneficiary rights to the Sustainably Run product or to any third party product made available through the Service.

15.5 Section headings are for ease of reference only

 

16 Governing Law. These Terms will be governed by the law of the United Kingdom for the International Sale of Goods will not apply.

 

17 Privacy.

You acknowledge that information you share with us may be collected, used, and disclosed as described in the Sustainably Run Privacy Policy available at https://www.sustainably.run/meeting/privacy-policy. Please carefully review our Privacy Policy to understand how Sustainably Run collects and uses personal information.

 

18 Copyright.

We will terminate the account and access rights of any copyright infringer in appropriate circumstances. If you are a copyright owner or the legal agent of a copyright owner, and you believe that any Content on the Service infringes upon your copyrights, you may submit a notification pursuant to our team at partners@sustainably.run

 

19 Entire Agreement; Survival.

19.1 Both parties agree that these Terms are the complete and exclusive statement of the mutual understanding of the parties and supersede and cancel all previous written and oral agreements, communications and other understandings relating to the subject matter of these Terms, and that all waivers and modifications must be in a writing signed by both parties, except as otherwise provided.

 

20 Free trial terms for Sustainably Run Meetings.

Sustainably Run offers a variety of free trials and ways to trial our services and software. You agree to utilise these for the sole purpose of normal day to day business activities. To protect Sustainably Run from fraudulent or exceptional usage we reserve the right to cancel your free trial at any time and to decline funding of any trees during your free trial. Sustainably Run have total discretion to award and remove these as we wish. Sustainably Run will plant a maximum for any one user account in a 14 day free trial period 30 trees for meetings held with internal employees utilising the same email domain and a maximum of an additional 50 trees for external invitees. Any additional requests over this number will not be funded even if certificates are sent suggesting otherwise. It is your responsibility to manage your tree planting within the parameters of the free trial agreement stated here.

21 Data Protection

Definitions:

“UK Data Protection Legislation” means all applicable data protection and privacy legislation in force from time to time in the UK including the UK GDPR; the Data Protection Act 2018; the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended.

“Personal Data” has the meaning given in the Data Protection Legislation.

“Data Subject” has the meaning given in the Data Protection Legislation.

“Controller” has the meaning given in the Data Protection Legislation.

“Processor” has the meaning given in the Data Protection Legislation.

“Data Protection Impact Assessment” means an assessment by the Controller of the impact of the envisaged processing on the protection of Personal Data.

“Personal Data Breach” has the meaning given in the Data Protection Legislation.

 

DATA PROCESSING AGREEMENT

Both Parties acknowledge that for the purposes of the Data Protection Legislation, the Customer is the Controller and Sustainably Run is the Processor. The only processing that Sustainably Run is authorised to do is listed in Appendix A of this document.

By signing up to these terms and conditions both parties agree to comply with the following clauses:

(i). Sustainably Run will process the personal data only on documented instructions from The Customer, including with regard to transfers of personal data to a third country or an international organisation, unless required to do so by Union or Member State law to which the processor is subject; in such a case, Sustainably Run shall inform the controller of that legal requirement before processing, unless that law prohibits such information on important grounds of public interest.

(ii). Sustainably Run will ensure that persons authorised to process the personal data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality.

(iii). Sustainably Run will implement appropriate technical and organisational measures and take all steps necessary to protect the personal data against unauthorised or unlawful processing, accidental loss, destruction, damage, alteration, or disclosure.

(iv). Sustainably Run shall not sub-contract any of its obligations or rights under this Agreement without the prior written consent of The Customer (such consent not to be unreasonably withheld).

(v). In the event that Sustainably Run appoints a Sub-Processor (with the written consent of The Customer), Sustainably Run shall enter into a Sub-Processing Agreement with the Sub-Processor which shall impose upon the Sub-Processor the same obligations as are imposed upon Sustainably Run by this contract addendum and which shall permit both Sustainably Run and The Customer to enforce those obligations.

(vi.) Taking into account the nature of the processing, Sustainably Run will assist The Customer by appropriate technical and organisational measures, insofar as this is possible, for the fulfilment of The Customer’s obligation to respond to requests for exercising the data subject’s rights.

(vii). Sustainably Run shall provide all reasonable assistance to The Customer in complying with its obligations under the GDPR with respect to the security of processing, the notification of personal data breaches, the conduct of data protection impact assessments, and in dealings with the ICO.

(viii). Sustainably Run shall delete or return all the personal data to The Customer after the end of the provision of services relating to processing, and delete existing copies unless Union or Member State law requires storage of the personal data.

(iv). Sustainably Run shall inform The Customer immediately if it is asked to do anything that infringes the GDPR or any other applicable data protection legislation.

(x). Sustainably Run shall on reasonable prior notice, submit to audits and inspections and provide Data Controller with any information reasonably required in order to assess and verify compliance with the provisions of this Agreement and both Parties’ compliance with the requirements of the GDPR.

 

Appendix A

Details of data sharing

Nature and purpose of processing:

  • To administer Customers’ accounts;
  • To train Customers’ employees how to use Sustainably Run products;
  • To organise for trees to be planted on behalf of Viewers (meaning as defined by Section 1 of these Terms and Conditions)

Personal data to be processed: Depending on the product the customer has signed up to this may include the following information about Customers, their employees or Viewers (meaning as defined by Section 1 of these Terms and Conditions)

  • Names
  • Job Titles
  • Email Addresses
  • Company employed by
  • Bank Account Details
  • Mobile numbers
  • Details of restaurant visits including date attended, time attended and bill value

Types of data subjects: The employees of our Customers and Viewers (meaning as defined by Section 1 of these Terms and Conditions)

Duration of processing: The processing will continue until such a time as The Customer terminates their agreement in accordance with Section 8.2 of these terms and conditions

 

We'll plant your first 30 trees for free*

*Meetings must be held within first 14 days of account sign up to qualify as free trees